Executive Assistant to the Director of People

In this role, you'll provide comprehensive EA support to the People Director and administrative support to the People Director’s team, ensuring that the smooth running of the department.

Basic salary starting from £43,094 dependent on experience.

DEPARTMENT DESCRIPTION

Looking after the people who work here, making sure they are properly supported and rewarded, and their potential is realised. We can only ever be as good as our people and the People Team makes sure we attract and retain the very best.

The People Team supports our three core business areas: Creative, Commercial and Operations. Each of these is supported by the Generalist team, made up of Senior People Partners and People Partners working in conjunction with the People Operations team, including People Assistants and specialists in Reward, Learning & Development, Talent Acquisition and Systems.

As a team, we help the business to improve and evolve and ensure that our people are supported, developed and engaged as they deliver on Channel 4’s remit.

KEY RESPONSIBILITIES

Day to day diary management for People Director, dealing with changes and reprioritising as required
Support the Head of Talent and Learning diary specifically and occasional support activities due to post-holder’s sight-impairment [e.g. assisting with non-accessible content, PowerPoint slide preparation, booking transport and sighted-guideing]
Support People leadership members ad hoc as required
Scheduling preparation meetings for People Director and necessary stakeholders in a timely manner ensuring cadence is correct relevant to deadlines or approval chain, ensuring the people director has enough time to prepare for monthly/quarterly meetings e.g. Board and other relevant meetings
‘Front-of-house’ for the department, coordinating team requirements in a professional, timely and positive way. Preparation for meetings (internal & external), liaison with guests, organise briefings, booking rooms & equipment
Dealing with email correspondence ensuring they are replied a timely, confidential manner and circulated to relevant team member as appropriate
Produce reports, presentations, minutes, and correspondence
Manage team shared drive, saving documents/folders appropriately and cascading documents to people leadership in a timely manner.
Scheduling, preparing content, taking minutes, and following up on action points – of both routine leadership meetings and other adhoc sessions as necessary
Fully understand the priorities of teams and be the ambassador to the organisation when interacting both internally and externally with key contacts
Arrange travel itineraries and venue bookings
Update power point /check for consistency to ensure everything going from the People Director’s office is of a high standard
Manage invoices requiring People Director approval via Basware system
Be the eyes and ears on the ground to support our inclusive culture and escalate any relevant issues with the people director.

ESSENTIAL SKILLS AND EXPERIENCE

Proven experience of working at Executive level, and with confidential materials and issues
Strong diary management experience with the ability to juggle busy schedules and conflicting demands
Excellent organisational skills with very high attention to detail
Excellent communication skills - both verbally and writing/proof reading
Efficient multi-tasker with the ability to remain calm under pressure and prioritise own workload
Has advanced knowledge of the most common software packages, including Microsoft Outlook, PowerPoint, Word, and Excel
Has depth of understanding to resolve software problems
Can support the People Director in leveraging digital and social media technology to enhance communication
Discretion and ability to respect confidentiality at all times
Exposure to highly confidential and sensitive information. A demonstrable attitude with a high degree of discretion is required. Confidentiality is imperative
Highly organised and able to prioritise effectively with minimal supervision
Confident and proactive, with a communicative, collaborative approach to providing support
Ability to think on feet and to react quickly to problems and solve them
Calm demeanour and able to function well under pressure
Has a passion for and is aligned to the Channel 4 values and remit
Role model creating an environment of inclusive culture.

Hybrid working

From September 2023, C4 has operated a 60/40 working pattern, equating to three office days per week. Having everyone in the office three days a week gives us more opportunity to build our high performing, inclusive culture; to collaborate and to learn and share with each other, as well as helping to coordinate a regular pattern of home and office working days. Employees then have the flexibility to decide where they spend the rest of the working week. All our offices are open five days a week.

Benefits

There are a million reasons why it’s great to work at Channel 4, here are just a few of the perks for you;

Private medical insurance with NO EXCESS
Free Virtual GP access for employees
Free Female Health hormone test each year
Free Tastecard membership
Financial guidance 1-2-1’s available each quarter
Free OnHand (as featured on Dragon’s Den) volunteering membership
Discounted Gym memberships
Pension
Life Assurance
Income Protection
Holiday Buy/Sell.

Please CLICK HERE to see this role on our own website, and apply.

Closing date: 25th November 2024.