Soho, London, W1

permanent

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Receptionist

As part of the Client Services Team, the Receptionist will be responsible for the delivery of an excellent customer-focused service to Molinare’s clients, visitors and employees.  

 

The Receptionist is responsible for attending to visitors and dealing with enquiries on the phone and face to face. 

Duties and Responsibilities:

  • Greet all people entering the building. Notify the relevant department/individual of their arrival and ensure they are escorted to the correct destination.
  • Answer the telephone, screen and direct calls. Take and relay messages and provide information to callers in an accurate and timely fashion.
  • Maintain the visitor book and be aware of staff and client movements throughout the building.
  • Administer the security card and key systems.
  • Deal professionally and politely with queries from the public and customers.
  • Undertake general administrative and clerical support, including preparing notices, letters and documents.
  • Manage the meeting rooms, scheduling the rooms for meetings as requested and ensuring they are prepared as needed and suitable hospitality is provided when necessary.
  • Manage the petty cash system and prepare accurate daily reports
  • Update the scheduling system and carry out any reporting or administration tasks required by the Management or Post Production Managers.
  • Ensure the reception area is tidy, stocked and presentable. 
  • Fulfill any other tasks or duties that may be required from time to time.


Person Specification:

  • Previous experience of working in a client facing role
  • Experience of working within a team
  • Excellent communication skills (written & verbal)
  • Exceptional organisational skills & a high level of attention to detail
  • Ability to use Microsoft Office (Excel/Word/Outlook) at an intermediate level.
  • Knowledge of the post production industry and post production processes.


Details:

Hours for the role are 8am to 5pm. 


Please click the ‘apply’ button to send your CV and a cover letter via grapevinejobs.